All posts by : Josh Dotse

HATOF Foundation invites qualified consulting firms to submit proposals for the Licensing and Setup of a Complete Financial Management System to strengthen financial management, transparency, and IFRS-compliant reporting.

Assignment Overview

Project: Financial Management System Setup
Location: HATOF Foundation, Tema-Ghana
Duration: August 25 – October 11, 2025

The selected firm will deliver a fully functional, customized financial management system supporting fund and grant management, donor reporting, budgeting, multi-currency transactions, project tracking, and automated financial reporting.

Scope of Work (Summary)

The Consulting firm will be responsible for delivering a complete and fully functional financial management system for HATOF Foundation, in line with the scope of work. This will include:

• Conducting a detailed kick-off meeting with HATOF Foundation to understand current accounting processes, operational needs, and reporting requirements.
• Reviewing existing financial records and recommending the most suitable setup and configuration.
• Installing, configuring, and customizing financial management modules to meet HATOF’s requirements.
• Setting up a system within the financial management system for HATOF to manage and disburse funds, and act as an intermediary for sub-grantees when required.
• Migrating historical financial data into the system so that HATOF can generate key financial statements, including income statements, statements of financial position, equity statements, cash flow statements, and notes to accounts.
• Configuring automated financial reports to meet IFRS and donor requirements.
• Setting up and managing user permissions to ensure data security.
• Providing training sessions to equip HATOF staff with the skills to independently operate and manage the system.
• Testing the system for accuracy, completeness, and functionality before handover.
• Offering post-implementation technical support to resolve any issues and ensure smooth operation.
• Download TOR

Key Deliverables

• Inception Report outlining the agreed setup plan and timeline.
• Fully functional financial management system customized to HATOF’s needs.
• Migration of agreed historical data.
• User training sessions for HATOF staff.
• User manual for basic system operations.
• Post-implementation technical support.

Eligibility

Firms should demonstrate experience in financial system implementation, IFRS-compliant reporting, and NGO or donor-funded project accounting.

How to Apply

Submit a technical and financial proposal, and sample work

Deadline & Submission

Deadline: 31st July 2025
Email: ghanainfo@hatof.org
Subject: Proposal – Financial Management System Setup

Washington, D.C., June 4, 2025 — Global environmental financing is taking center stage this week at
the 69th Session of the Global Environment Facility (GEF 69) Council Meeting, where USD$261
million is being allocated to innovative, transformative programs addressing biodiversity
conservation, pollution remediation, and locally led environmental actions. Amid the high-level
gathering of environmental leaders and decision-makers, Dr. Samuel Dotse, CEO of HATOF
Foundation and Laureate of Distinction in Climate Change, is making strategic waves.
Attending the Council meeting at the invitation of Carlos Manuel Rodriguez, the GEF CEO and Chair
of the Secretariat, Dr. Dotse is actively advocating for ambitious climate financing, forging
important international partnerships, and elevating Ghana’s visibility within the global
environmental financing dialogue. His presence underscores the importance of inclusive,
transparent, and well-financed environmental governance in addressing both national and global
environmental challenges.
Beyond the Council floor, Dr. Dotse is officially invited to speak at the Climate Investment Funds
(CIF) 2025 Observer Onboarding Workshop at the World Bank Office in Washington, where he will
deliver insights on enhancing transparency in the governing bodies of Multilateral Climate Funds
and the crucial role observers play in strengthening accountability and institutional transparency.
In a series of high-level bilateral meetings, Dr. Dotse is also engaging with the Adaptation Fund
Secretariat, CIF leadership, and Multilateral Accredited Entities and development partners to
secure targeted funding for climate resilience, biodiversity conservation, and sustainable land
management in Ghana.
Out of the $261 million up for disbursement at the Council, $195 million is earmarked for projects
focused on eliminating toxic substances from from cosmetic products and industrial
processes, support collaboration across international waterways, and propel a variety of
locally led environmental efforts, including through microfinance. Additionally, the Global
Biodiversity Framework Fund (GBFF) is considering $26 million in grants to scale up biodiversity
protection efforts and community well-being programs across multiple countries.
Dr. Dotse’s strategic engagement comes at a pivotal time, as the GEF Council reviews progress
toward key global environmental goals and aligns funding strategies with the evolving mandates of
multilateral environmental conventions.

About the Global Environment Facility (GEF):
The GEF is the world’s largest multilateral fund supporting developing countries, including Ghana in
meeting global environmental commitments. It serves as the financial mechanism for several key
environmental conventions, including the UN Framework Convention on Climate Change
Convention, UN Convention on Biological Diversity, Convention to Combat Desertification,
Stockholm Convention on Persistent Organic Pollutants, Minamata Convention on Mercury, and the
Biodiversity Beyond National Jurisdiction (BBNJ). The GEF comprises 186 member countries, and its
Council—made up of 32 representatives from developed, developing, and transitional
economies—meets twice yearly to set policies, review progress, and approve funding for
environmental projects.
About the Global Biodiversity Framework Fund (GBFF):

Launched in 2023, the GBFF supports developing nations in implementing the Kunming-Montreal
Global Biodiversity Framework with strategic focus on strengthening national-level biodiversity
management, planning, policy, governance, and finance approaches. With $202 million already
committed across 41 countries, the GBFF aims to drive national-level biodiversity policies and
planning to meet the ambitious goal of living in harmony with nature by 2050. Ghana is yet to
benefit from the GBFF.