HATOF Foundation invites qualified consulting firms to submit proposals for the Licensing and Setup of a Complete Financial Management System to strengthen financial management, transparency, and IFRS-compliant reporting.
Assignment Overview
Project: Financial Management System Setup
Location: HATOF Foundation, Tema-Ghana
Duration: August 25 – October 11, 2025
The selected firm will deliver a fully functional, customized financial management system supporting fund and grant management, donor reporting, budgeting, multi-currency transactions, project tracking, and automated financial reporting.
Scope of Work (Summary)
The Consulting firm will be responsible for delivering a complete and fully functional financial management system for HATOF Foundation, in line with the scope of work. This will include:
- Conducting a detailed kick-off meeting with HATOF Foundation to understand current accounting processes, operational needs, and reporting requirements.
- Reviewing existing financial records and recommending the most suitable setup and configuration.
- Installing, configuring, and customizing financial management modules to meet HATOF’s requirements.
- Setting up a system within the financial management system for HATOF to manage and disburse funds, and act as an intermediary for sub-grantees when required.
- Migrating historical financial data into the system so that HATOF can generate key financial statements, including income statements, statements of financial position, equity statements, cash flow statements, and notes to accounts.
- Configuring automated financial reports to meet IFRS and donor requirements.
- Setting up and managing user permissions to ensure data security.
- Providing training sessions to equip HATOF staff with the skills to independently operate and manage the system.
- Testing the system for accuracy, completeness, and functionality before handover.
- Offering post-implementation technical support to resolve any issues and ensure smooth operation.
- Download TOR
Key Deliverables
- Inception Report outlining the agreed setup plan and timeline.
- Fully functional financial management system customized to HATOF’s needs.
- Migration of agreed historical data.
- User training sessions for HATOF staff.
- User manual for basic system operations.
- Post-implementation technical support.
Eligibility
Firms should demonstrate experience in financial system implementation, IFRS-compliant reporting, and NGO or donor-funded project accounting.
How to Apply
Submit a technical and financial proposal, and sample work
Deadline & Submission
Deadline: 31st July 2025
Email: ghanainfo@hatof.org
Subject: Proposal – Financial Management System Setup
